Article II - Association Meetings
Section 1.0 - Annual Meeting: a general meeting of the members of the Association shall be held once each calendar year at a time and place designated by the Board of Directors, for the purpose of electing directors and for the transaction of such other business as may come before the meeting.
Section 2.0 - Special Meetings: Special meetings of the members of the Association may be called by the President, a majority of the Board of Directors, or at the request of 1/5 of the membership, for the purpose or purposes stated in the call for the meeting. The time and place of the meeting shall be determined by the Board of Directors. The date for such meeting shall be no more than 30 days after receipt by the Board of Directors of the request.
Section 3.0 - Notice of Meetings: Written notice stating the place, date, and hour of the annual meetings and, in case of a special meeting, the purpose or purposes for which the meeting is called, shall be mailed or delivered to each member not less than 10 nor more than 60 days before the date of the meeting. If mailed the notice shall be deemed delivered when deposited with the United States Postal Service, addressed to the member at his or her address as it appears on the records of the Association with postage thereon paid. If a meeting is adjourned to another time and place, notice need not be given of the new time and date, if such information is announced at the meeting at which the adjournment is taken.
Section 4.0 - Fixing of Record Date: For the purpose of determining which members are entitled to notice and to vote at any meeting of members, the record date shall be 15 days prior to the date on which the notices are mailed or delivered. Voting rights only shall also be extended to those owners where the Board of Directors can determine that membership existed at the time of the meeting.
Section 5.0 - Voting Lists: A list of the members receiving notice of the meeting and entitled to vote on matters therein, shall be produced and kept open for inspection during the meeting. A list of members not receiving notice but entitled to vote because of membership eligibility acquired after the record date shall also be produced and kept open for inspection during the meeting.
Section 6.0 - Voting Limitation: Regardless of the number of owners of a lot, as defined in Article I, Section 3.0, no more than one vote per lot will be permitted. The dues for a lot must be current in order for any owner to have a vote.
Section 7.0 - Cumulative Voting Not Permitted: Each member, regardless of the number of lots owned, shall be entitled to one vote on each matter submitted to vote at a meeting of Association members. In election of directors, each member, regardless of the number of lots owned, may cast no more than one vote for any one nominee.
Section 8.0 - Proxy: A member, whose dues are current, may authorize, in writing, another person to vote on his or her behalf at the meeting of the Association members. Unless otherwise limited in the document, the proxy holder shall be deemed to have authority to vote on all matters submitted to a vote at the meeting. A proxy shall not be valid after eleven (11) months from the date of its execution unless otherwise provided in the proxy.
Section 9.0 - Quorum: One-third (1/3) of the members of the Association present in person or by proxy, shall constitute a quorum at any meeting of members of the Association. If a quorum is not present at the annual meeting of the Association, the only business that shall be conducted is the election of Directors to fill expiring terms. Directors shall be elected by a vote of members present at the annual meeting, either in person or by proxy. The annual meeting shall then be adjourned, and the Board of Directors will set a future time and place for an annual meeting. If a quorum is not present for a special meeting of the members of the Association, the meeting shall be adjourned automatically, and future time and place for the meeting will be set by the Board of Directors, if the parties initially calling for the meeting so demand.
Section 10.0 - Voting Procedure: Voting shall be by a show of hands unless voting by ballot is ordered by the presiding officers, or requested by 25 members in attendance.